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#Remove metadata microsoft word software
#Remove metadata microsoft word professional
#Remove metadata microsoft word series

The software applications that seem to be most affected by the metadata issue are office productivity applications such as Microsoft Word, Excel and PowerPoint, Corel WordPerfect, Sun’s StarOffice and OpenOffice (a multi-platform open standards office suite). What are the risks associated with metadata? The same risks apply if you post certain kinds of documents to your website. Because the metadata is not readily visible, and because the susceptible applications may not provide any mechanism to warn users that comments are embedded or that attached documents contain metadata, you may unknowingly send confidential information to people outside your organization.

Macros are typically created to perform frequently used tasks andĪs you can see, a substantial amount of “extra” information is associated with electronic documents.

#Remove metadata microsoft word series

Macros: mini-programs that will execute a series of commands in series, saving the user having to repeat typing or data input.

It is primarily used for the purpose of including extra keywords in the page without distorting the aesthetics of the page It is mainly accomplished by using text in the same color as the background color of the page.

Hidden text: text that is visible to search engines but invisible to humans.

Template information: determines the basic structure for a document and contains document settings such as fonts, macros, page layout, special formatting, and styles.

The names of previous document authors.

Other file properties and summary information, such as file size, date/time the file was created, modified and accessed and the location where the file is stored (e.g., C:\MyDocuments\BankingInformation\AccountDetails).

Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane

Comments: notes or annotations that an author or reviewer adds to a document.Track Changes: marks that show where a deletion, insertion, or other editing change has been made in a document.This metadata may contain potentially sensitive information that could be inadvertently disclosed to unauthorized individuals or groups.įor the purposes of this fact sheet, we will be referring to metadata associated with electronic documents. This information accompanies the document whenever it is sent in electronic form (e.g., as an attachment to an e-mail) to other groups or individuals, internally or externally to an organization. Whenever a document is created, edited or saved, metadata is added to a document. In a similar fashion, the metadata associated with a document (in the form of keywords, for instance) can provide information about the contents of the document. The label contains, in a standardized, structured format, information about the contents of the can (e.g., the type of soup, who made it, the ingredients and nutritional value and so on). An example that you may be familiar with is that of the label on a can of soup. Think of it as a hidden level of extra information that is automatically created and embedded in a computer file. Metadata is usually defined as “data about data” or “information about information”. In this fact sheet, we look at the risks associated with metadata and we offer some suggestions on how you can minimize those risks. The metadata reveals, sometimes to the contrary of public assertions, how, when and by whom a document was created and into whose hands it travelled.

#Remove metadata microsoft word professional

Over the past several years, there have been a number of incidents in which “document metadata” has caused professional and political embarrassment.